What is a change request in project management?

A change request in project management is a formal document that proposes a modification to some aspect of a project. It serves as a tool for initiating the process of assessing and approving any necessary changes, such as alterations in scope, budget adjustments, or modifications to project schedules. The change request outlines the proposed changes and often includes rationale, expected outcomes, and any potential impacts on other project components.

The importance of a change request lies in its function as a controlled method to manage changes, ensuring that any adjustments to the project are agreed upon by key stakeholders and documented appropriately. This process helps maintain clarity and organization, preventing scope creep and ensuring that the project stays aligned with its original goals while accommodating necessary adjustments.

In contrast, a summary of project activities primarily provides an overview of what has been accomplished during the project, while an evaluation of project risks focuses on identifying and assessing potential threats that could impact project success. A report on budget expenditures details how funds have been utilized but does not actively propose changes. Each of these alternatives serves different functions in project management, highlighting the specific nature and critical role of change requests within the overall project lifecycle.